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Payroll Outsourcing vs. In-House Processing: Pros and Cons


A hand pointing towards the payroll dashboard system

Managing a small or medium-sized business in Toronto is no easy feat, especially when you're wearing multiple hats. From handling customer inquiries to overseeing marketing strategies, the list of responsibilities can feel endless. One area that often becomes a challenge is payroll management. As your business grows, the complexities of paying employees and taxes and ensuring compliance with regulations can quickly add up. But what if you could ease this burden by outsourcing payroll instead of keeping it in-house? 


At Roberts & Company Professional Corporation in Aurora, we understand entrepreneurs' struggles. As your go-to resource for professional tax preparation, accounting, payroll, and financial planning services, we’ve broken down the pros and cons of both payroll options to help you decide what’s best for your business.

The In-House Approach

Managing payroll in-house gives you direct control over the process. You have immediate access to data and can make quick adjustments when needed. This approach works well for small businesses with simple payroll needs. However, as your company grows, the complexities of payroll processing can become overwhelming.


In-house payroll requires dedicated staff, ongoing training, and investments in software and hardware. These costs can add up quickly, especially when you factor in the time spent on payroll tasks that could be better utilized for core business activities. Moreover, staying compliant with ever-changing tax laws and regulations can significantly challenge in-house teams.

The Power of Payroll Outsourcing


Payroll outsourcing has gained popularity among businesses of all sizes, and for good reason. By partnering with a professional firm like Roberts & Company Professional Corporation, you can enjoy numerous benefits that go beyond simple payroll processing.


  1. Cost Savings

    Payroll outsourcing can save you money by reducing the need for in-house staff and costly software. At Roberts & Company, we use economies of scale to offer cost-effective payroll services tailored to your business needs.


  1. Time Efficiency

    Managing payroll in-house takes a lot of time and can distract you from essential business activities. Outsourcing your payroll allows you to reclaim valuable time that can be better dedicated to growing your business.


  1. Expertise and Compliance

    Payroll regulations are complex and frequently change. Our team ensures your payroll remains compliant with the latest laws. Additionally, we can help with corporate tax planning to optimize your tax strategy.


  1. Reduced Errors

    A payroll error can be costly and damage employee trust. Our payroll outsourcing services use advanced systems and thorough checks to minimize errors, ensuring peace of mind and positive employee relations.


  1. Scalability

    As your business expands, payroll needs can become complex. Payroll outsourcing offers scalability, allowing you to adapt without adding in-house resources. This flexibility is especially beneficial for small and medium-sized businesses in Toronto.


  1. Enhanced Security

    Payroll data is sensitive and requires strong security. At Roberts & Company, we use advanced security systems to protect your data, often surpassing typical small business capabilities.

Beyond Payroll, Comprehensive Financial Services

While payroll outsourcing offers significant benefits, it's just one piece of the financial puzzle. At Roberts & Company Professional Corporation, we offer comprehensive services to support your business's financial health. Our bookkeeping services ensure your financial records are accurate and up-to-date, forming a solid foundation for informed decision-making. Our expert team can also assist with financial statement preparation that provides insights into your business's performance. 


We also recognize that personal and business finances are often intertwined for small business owners. That's why we offer personal tax planning services, helping you optimize your overall financial strategy.


As you consider your options, remember that payroll outsourcing is more than a service; it's a partnership. At Roberts & Company Professional Corporation, we're committed to supporting your business's growth and success through our comprehensive financial services. Contact us today, and let us show you how our payroll services can free you to focus on growing your business in the vibrant Toronto market.

Contact Details

Roberts & Company Professional Corporation

144 Wellington St E,

Aurora, Ontario, L4G1J1 

     905-727-8046

     905-727-1445

     admin@robertscpa.ca

Business Hours

Monday-Friday: 9:00 AM – 5:00 PM

Call us for an appointment –

Available evenings and weekends upon request.

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York Region

Aurora

Newmarket

Richmond Hill

Markham

Vaughan

Bradford

King City

East Gwillimbury

Woodbridge

GTA (for people that work there during the day)

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